Our building inspection process will typically include the following:
1 - An initial meeting and consultation with a prospective client at their building site to discuss and establish the scope of our assignment. A cursory walk-thru will take place at that time, along with a few exterior and interior photos to use as a basis for preparing a scope of work and a time and expense estimate. 2 - A formal written proposal will jointly be prepared by team members that includes the total scope of the project and an estimate of the time and expenses to perform the authorized project tasks: conducting a detailed inspection of the structural, mechanical and electrical systems on the exterior and interior of the building; and prepare a written summary report of our findings and recommendations to address observed defects, should any be encountered. 3 - Any destructive or intrusive testing needed in order to conduct more detailed or extensive analysis believed to be necessary or highly recommended will be brought to the attention of the client and an amended agreement will be prepared and submitted to the client if we are requested and authorized by the client to perform those additional tasks. 4 - Equipment used for inspection purposes will typically consist of flashlights, measurement equipment (digital cameras, tape measures, laser levels, inclinometers, psychrometers, multimeters, anemometers, etc.). Any seldom used equipment that is not owned by DFE or RBE will be rented and the charge passed along to the client. Such charges will be included in the proposal letter submitted to the client for approval prior to starting any work. 5 - Whenever possible, the audit team will examine the same areas of the building at the same time to minimize operational disruptions of the building staff and the need for access to examine secured areas. Depending upon the size and complexity of the structure additional engineers or field technicicans may be added to the audit team to collect data. 6 - Walk-through audits will include photographic documentation of the building conditions at the time of our inspection and field notes of what was examined and its general condition. Any observed defects that could potentially pose a risk to the health or safety of a building occupant will be brought to the client’s attention as soon as reasonably possible. We will not perform audits of buildings that we determine to be too unsafe to enter due to a potential risk to our own safety and health.
7 - Inspection checklists will be prepared based upon the nature of the building and included with the proposal. As most buildings are somewhat unique, preparation of the checklists will occur after the initial meeting and walk-through.
8 - Access to existing data files regarding building drawings and specifications, building modifications, building repairs, building maintenance and general history of the building will be made available to us at least a week in advance of our inspection. Delays in receiving the requested documents will delay the inspection and any delays in receiving the information may result in lengthier inspection times or return visits, all at the client’s expense. 9 - A 40% retainer and signed standard service retainer agreement will be required at our office once a scope of work (service agreement) has been approved by all parties and prior to any inspection activity taking place. 10 - Weather delays, such as postponement of a roof inspection due to a thunderstorm, that result in a return trip to the site will be rescheduled accordingly and every effort will be made to not delay the project assignment by more than a few days should delays occur.
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